Phase I Clinical Trial Administrator (CTA) | Provider f/m/d
Close: 23.09.25
Job Description
We are looking for a CTA (Clinical Trial Administrator) to join our Operations team in Portugal.
The Clinical Trial Administrator (CTA) provides essential administrative and operational support to the clinical research team throughout the lifecycle of clinical trials. S/he ensures the smooth execution of clinical studies by assisting with the management of regulatory documents, filing, and organizing essential study records, coordinating site activities, and facilitating communication among stakeholders. Their role is critical to ensuring compliance with regulatory standards, maintaining accurate documentation, supporting efficient trial operations, and contributing to the successful completion of clinical research projects.
Responsibilities
- Assist in the preparation, filing, and maintenance of regulatory documents, essential documents, and (electronic) Trial Master Files, ensuring they are up-to-date, accurate, and compliant with regulatory requirements.
- Assist in the collection of site documents (in collaboration with the CRA).
- Maintain organized files for clinical trial documentation, including paper and electronic files, ensuring all records are properly filed, archived, and easily accessible for audits and inspections.
- Assist in site contract preparation and finalization.
- Assist in preparing and reviewing site feasibility questionnaires and other related documents.
- Assist with identifying and evaluating potential study sites by coordinating and supporting the process of site selection, including contacting, and assessing site capabilities, resources, and previous trial experience based on the feasibility questionnaire feedback).
Requirements
- Bachelor’s degree in life sciences, Nursing, Pharmacy, or a related field.
- Alternatively, relevant work experience can substitute for a formal degree e.g., previous experience in clinical research or a similar administrative role.
- Strong organizational skills with attention to detail.
- Familiarity with clinical trial processes, regulatory requirements, and ICH-GCP guidelines is preferred but not essential.
- Ability to handle multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Proficiency in both oral and written English
What Astrum Offers
- Service Provider Contract.
- Flexible working hours.
- Competitive salary.
- Join our dynamic company for diverse development opportunities within a supportive team and streamlined structure.
- Benefit from training tailored to your experience, a dedicated contact person, and regular opportunities for advancement.
- Your ideas for process improvement are encouraged and valued.
About Astrum
Astrum is a pan-European Contract Research Organisation (CRO) formed from leading clinical research companies across Spain, Portugal, Germany and France. We deliver end‑to‑end clinical development services, from early Phase I studies to late‑phase trials, supported by specialist expertise across an array of clinical services.
With over 25 years of combined experience and more than 300 clinical professionals across Europe, we are committed to scientific excellence, flexibility and transparency—helping our partners bring new treatments to patients faster, safer, and always with confidence.
Interested in the role?
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