Proposal and Budget Manager f/m/d
Close: 15.11.25
Job Description
We are expanding our Commercial Team and looking for a Proposal & Budget Manager to play a pivotal role in driving business growth through the preparation of accurate, competitive, and timely proposals and budgets. This role is responsible for leading the full lifecycle of the proposal process — from the initial receipt of client Requests for Proposals (RfPs), Requests for Information (RfIs), or budget inquiries, through to post-award support. The Proposal & Budget Manager develops study budgets & proposals, coordinates inputs across Business Development, Operations, Finance, and Medical teams, and ensures that all deliverables are commercially sound, operationally feasible, and strategically aligned with Astrum’s capabilities.
Responsibilities
- Lead the full proposal process, including coordination of internal teams and production of high-quality, client-ready proposals and budgets.
- Manage proposal timelines, ensuring that Astrum delivers accurate and competitive responses on time.
- Ensure the accuracy, consistency, and strategic integrity of project budgets.
- Review RFIs, RFPs, and other bid documents to ensure full compliance with client instructions and requirements.
- Lead opportunity review calls and ensure that team activities align with RFP needs and expectations.
- Collaborate with internal colleagues, corporate partners, consultants, and vendors to gather all relevant input for proposal and budget development.
- Support the Business Development (BD) team throughout the Bid Defence Meeting (BDM) and award process.
- Work closely with BD and operational teams to develop and finalize contractual documents.
- Provide proposal-related insights to support project execution and client communications
- Provide effective communication and coordination across teams to align solution design and delivery.
- Provide input for and support the continuous improvement of the processes to ensure high quality and efficiency.
Requirements
- Bachelor’s degree in Life Sciences, Business, Finance, or a related field.
- Minimum of 2 years of hands-on experience developing and managing budgets and proposals within a CRO.
- Experience working with cross-functional and international teams.
- Ability to work independently and as part of a team.
- Ability to clearly communicate expectations to team members and stakeholders to ensure deliverables and timelines are met.
- Strong organizational and time management skills, with the ability to work effectively under pressure and manage tight deadlines.
- Excellent attention to detail and a commitment to producing high-quality, client-focused work.
- Strong interpersonal and collaborative skills, with the ability to influence across different functions and levels.
- Available for (inter)national travel as required (once or twice per year for internal commercial or strategy meetings), including overnight stays, as necessary.
- Proficiency in both spoken and written English, especially in written communication for proposal documentation.
What Astrum Offers
- Flexible working hours.
- Competitive salary.
- Join our dynamic company for diverse development opportunities within a supportive team and streamlined structure.
- Enjoy an attractive work environment, flexible hours, and options to work from home or connect with colleagues in person.
- Your ideas for process improvement are encouraged and valued.
About Astrum
Astrum is a pan-European Contract Research Organisation (CRO) formed from leading clinical research companies across Spain, Portugal, Germany and France. We deliver end‑to‑end clinical development services, from early Phase I studies to late‑phase trials, supported by specialist expertise across an array of clinical services.
With over 25 years of combined experience and more than 300 clinical professionals across Europe, we are committed to scientific excellence, flexibility and transparency—helping our partners bring new treatments to patients faster, safer, and always with confidence.
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