Clinical Trial Administration (CTA) f/m/d
Close: 30.09.25
Job Description
We are looking for an experienced CTA (Clinical Trial Administrator) to join our Project Delivery team in Germany.
The Clinical Trial Administrator (CTA) provides essential administrative and operational support to the clinical research team throughout the lifecycle of clinical trials. S/he ensures the smooth execution of clinical studies by assisting with the management of regulatory documents, filing, and organizing essential study records, coordinating site activities, and facilitating communication among stakeholders. Their role is critical to ensuring compliance with regulatory standards, maintaining accurate documentation, supporting efficient trial operations, and contributing to the successful completion of clinical research projects.
Responsibilities
- Assist in the preparation, filing, and maintenance of regulatory documents, essential documents, and (electronic) Trial Master Files, ensuring they are up-to-date, accurate, and compliant with regulatory requirements.
- Assist in the collection of site documents (in collaboration with the CRA).
- Maintain organized files for clinical trial documentation, including paper and electronic files, ensuring all records are properly filed, archived, and easily accessible for audits and inspections.
- Assist in site contract preparation and finalization.
- Assist with identifying and evaluating potential study sites by coordinating and supporting the process of site selection, including feasibility and contacting
- Coordinate the inventory, shipment, and tracking of clinical trial supplies to sites. Ensure the timely delivery and proper storage of study materials.
- Assist in the update of tracking systems, ensuring the accuracy and completeness of information. Help monitor study progress and report discrepancies or issues to the clinical team.
- Help organize study-related meetings (e.g. sponsor meetings, investigator meetings, etc.) and site visits, including scheduling and preparing materials, agenda, and meeting minutes.
Requirements
- Bachelor’s degree in life sciences, Nursing, Pharmacy, or a related field.
- Alternatively, relevant work experience can substitute for a formal degree e.g., previous experience in clinical research or a similar administrative role.
- Strong organizational skills with attention to detail.
- Familiarity with clinical trial processes, regulatory requirements, and ICH-GCP guidelines is preferred but not essential.
- Ability to handle multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with clinical trial management systems (CTMS), electronic Trial Master Files (eTMF) and electronic data capture (EDC) systems is preferred but not essential.
- Ability to work independently and as part of a team.
- Willingness to travel to support site visits or meetings, if necessary.
- Proficiency in both oral and written German and English
What Astrum Offers
- Flexible working hours through flexitime.
- Competitive salary.
- Employer contribution to company pension scheme.
- Join our dynamic company for diverse development opportunities within a supportive team and streamlined structure.
- Enjoy an attractive work environment, flexible hours, and options to work from home or connect with colleagues in person.
- Benefit from training tailored to your experience, a dedicated contact person, and regular opportunities for advancement.
- Your ideas for process improvement are encouraged and valued.
About Astrum
Astrum is a pan-European Contract Research Organisation (CRO) formed from leading clinical research companies across Spain, Portugal, Germany and France. We deliver end‑to‑end clinical development services, from early Phase I studies to late‑phase trials, supported by specialist expertise across an array of clinical services.
With over 25 years of combined experience and more than 300 clinical professionals across Europe, we are committed to scientific excellence, flexibility and transparency—helping our partners bring new treatments to patients faster, safer, and always with confidence.
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